Planning a Disney World vacation requires some research. Walt Disney World is a huge place (47 square miles — that’s almost twice as large as Manhattan!) with so many things to do and see that even after more than 30 visits, we have not begun to do it all.
Just a quick summary of SOME of what’s available at Disney World:
• 4 major theme parks: Magic Kingdom, Epcot, Animal Kingdom and Disney’s Hollywood Studios
• 2 water parks: Blizzard Beach and Typhoon Lagoon
• Over 25 resort hotels
• 5 golf courses
• 2 mini-golf courses
• numerous lakes offering water sports, boating and fishing
• 2 dinner shows
• BoardWalk entertainment district
• Disney Springs shopping and dining district
So it’s not surprising that you’re a little confused about where to begin.
You’ll need to decide the following, in roughly this order:
1. When you’re going
See
when is the best time to go to Disney World for hints on the best and worst times of year for planning a Disney World vacation. Obviously your budget, kids’ school schedules and other factors will influence your decision as well.
2. What you’re going to do when you get there
Seems kind of early in the planning process, doesn’t it? I mean, you haven’t even decided on a hotel yet! Well, trust me, you need to do some research before you go any further. There is so much to do, and everyone does something slightly different. Depending on the parks and attractions you want to visit, you may find certain hotels and resorts are much more convenient.
If you need some help with planning, I offer a
planning service through Fiverr where I provide you with the perfect personalized 4 park itinerary for your trip to WDW and can customize it with shows, entertainment and dining suggestions based on the dates of your trip.
3. How long you’re staying
You probably thought that was part of #1 above, didn’t you? But after you learn how much there is to do, you may re-think your plans.
If you want to visit all four theme parks and actually experience the majority of the attractions, parades and shows, you will need at least 5 full days! (Epcot can easily take 2 days all by itself, because in a sense it’s the equivalent of 2 theme parks: Future World and World Showcase).
If you would like to do the major attractions at the theme parks without racing around like a maniac, or you want to try some of the “extras,” like water parks or golf, allow more days. In fact, I believe a one-week trip is optimum for a first-timer who wants to enjoy the full experience. Tickets are the most expensive part of most people’s Disney World vacations, and Disney has set up its ticket pricing to encourage trips longer than 4 days: 7-day tickets don’t cost that much more than 4-day tickets.
4. How you’re getting there
Whether you plan to go on your Disney vacation by plane, train or automobile, it can be challenging to find the most economical way to get to your destination — and then you need to figure out how you’re going to get around while you are there!
If you will be flying to Florida, it is a good idea to start checking out airfares right away, and keep checking them. The fares fluctuate wildly and if you catch a good one, you’ll need to grab it quickly.
5. What kind of theme park tickets to buy
Because Walt Disney World tickets are so expensive (you’ll probably spend more on tickets than you will on your hotel room) this is a critical decision. Look over your itinerary, get out your calculator, take a look at the prices and figure out which tickets make sense for your situation.
While there are discounted tickets available from authorized ticket resellers like AAA/CAA, Undercover Tourist, and Maple Leaf Tickets in Canada, keep in mind that discounts are small for the most part; you’re probably going to have to pay 80%-95% of full price in most cases.
6. Where you will be staying
First you’ll have to decide whether to stay at an official Disney resort, or at a nearby “off-property” resort. This is a complex decision for many people, to say the least. Keep in mind that while we use the term “off-property” to describe the non-Disney hotels, many of them are quite close and some are actually physically located on Disney-owned land. They just aren’t owned and run by Disney.
Each of the official Disney resorts is unique and special, and the ability to leave the real world behind and experience the Disney magic 24/7 is part of the fun for many people. The Deluxe Disney resorts are especially stunning. When you stay at a Disney resort hotel, you get FREE transfers to and from the airport via Disney’s Magical Express, access to Extra Magic Hours and some other perks. Staying at a Disney resort gives you direct access to the Disney buses, boats and monorails so you can take a break from driving. The Disney resorts have much larger pools and more recreation options than most off-site hotels.
If you are trying to save as much money as possible, an off-property resort is usually going to be the best value. Families of 5 or more usually find that off-property resorts are an especially good deal, because most of the 5-person options at Disney’s resorts are quite pricey. Good off-property hotels often have larger rooms with more amenities than the official Disney hotels (especially compared to the Value and Moderate resorts, which have standard rooms that feel a bit motel-like). A quality off-property hotel will have service at least as good as a Disney resort, and a “luxury” hotel like the Waldorf Astoria Orlando will typically have better service. If you stay off-property, you will probably want to rent a car, which is an additional expense, but it is generally a faster and better way to get around than the Disney transportation system.
The bottom line is that you can have an excellent vacation staying either on or off property. I have done it both ways multiple times, and can assure you there are no right or wrong answers. I recommend exploring both options and figuring the bottom-line price and what you get with each. If you can afford to stay more days with one option, we recommend going that way; we’ll always advocate for staying longer if you can swing it. If neither one jumps out as being obviously better for you and this is your “once in a lifetime” trip, we’d go with a Disney resort just to get the full experience. If you think you’ll come back, just pick one option at random; you can always try it the other way on your next visit.
If you’re considering an on-site resort stay, you will want to see some photos and details about Disney’s resorts. Disney’s own disneyworld.com website is a good basic resource.
If you decide to stay on-site, there are discounts available at certain times of year for Disney’s resorts as well as discounts on Disney’s vacation packages. If you will be staying for 5 nights or more at a Disney resort, that’s a big investment and we hope you’ll seriously consider contacting a Disney Specialist travel agent such as myself. It costs you nothing to have someone else keep track of all the resort discounts and find you the best deal. They will even rebook your resort reservations if a better discount becomes available.
If you’re considering non-Disney/off-site hotels — and it’s worth considering, especially if you are on a tight budget and/or have a family of 5 or more — we have visited dozens around Walt Disney World and can help you choose the perfect hotel for your family.
7. How you’re getting from the airport to your hotel (if you’re flying)
There are lots of options.
If you are staying at a Disney resort, Walt Disney World Resort offers a FREE airport shuttle service called Disney’s Magical Express that includes a complimentary airport shuttle bus to and from the Disney resorts*, and luggage delivery from your home airport directly to your Disney resort hotel room (as long as you arrive between 5:00 am and 10:00 pm).
If you are staying at a non-Disney/off-site hotel, one option is to use an airport shuttle — a shared van or bus service that runs at scheduled times between the airport and your hotel. You will need to check if this is offered by your hotel as not all hotels offer this service.
Another option if you will not be staying at a Disney-owned and -operated hotel, is booking Mears Shuttle. When arriving, you don’t really need to make a reservation (though it still may be helpful during peak season). There’s a Mears desk in the airport and you can walk up and arrange to go on the next shuttle. When going back to the airport, you will need to arrange a pickup time with Mears. You tell Mears when your flight leaves, and they assign you a pickup time. They’re generally pretty good about arriving close to that time and getting you to the airport in time for your flight. Transfers between Orlando International Airport (MCO) and Disney World-area resorts are $37 roundtrip for adults (12 and older) and $28 for kids ages 4-11, plus tip. Kids 3 and under are free.
Unfortunately, Mears can be slow, since you will have to wait for the shuttle (which is often a big bus) to pick up numerous passengers and take them to their individual hotels. Allow about 90 minutes from the time you get off the plane until you arrive at your hotel. (Direct driving time is 20-30 minutes.)
Other options include a shared shuttle van service or towncar/limo transfer
That’s it!
Seriously, everything else is “gravy.” You can make reservations for your meals, book special events and do all kinds of other planning, but these are the basics. Enjoy your planning!
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